SourceSuite eliminates the paper process with comprehensive electronic document distribution and management.
Electronic Document Distribution
Go paperless. Say goodbye to printing long RFP documents, stuffing envelopes and mailing them only to get the obligatory postal returns from suppliers who relocated. Purchasing departments are moving away from the cumbersome paper processes and adopting electronic solutions to save time, resources and money. SourceSuite automates the entire document distribution process, ensuring all suppliers receive your RFP or RFQ and all attached documents simultaneously. Suppliers are happy to learn that they do not have to drive to pick up documents from a plan room and can simply log onto their laptop to view and download all bid documents. Our customers save time and money by using our paperless procurement processes and SourceSuite’s electronic document management solution.
- Proposal Response Time
- Receipt of Notifications
- Distribution Costs
- Communication Gaps
Shortened Response Time
Procurement departments are able to shorten response time by utilizing SourceSuite’s flexible and efficient solicitation publishing and document distribution tools. SourceSuite delivers centralized online access to bid opportunities and all corresponding documents, reducing paperwork and making it easier for vendors to do business with your organization. The SourceSuite e-purchasing system provides vendors with instant access to documents and solicitation information, shortening the response time for quotes and proposals. Integrating SourceSuite with your organization's existing ERP and financial systems makes the entire purchasing cycle paperless and more efficient. SourceSuite is highly configurable and is able to tie-in seamlessly with your current accounting solution.
Transparent RFP & Document Distribution
SourceSuite enables transparency and eliminates manual processing to ensure your organization’s compliance with procurement guidelines. Whether your solicitations are RFPs or informal bids, addenda or awarded contracts, documents have to be distributed to suppliers in a secure fashion. With electronic document distribution, your suppliers receive access to important documents and the original solicitation at the same time. The electronic process eliminates many of the causes that lead to vendor protests. SourceSuite allows you to track and visualize which suppliers have downloaded documents and addenda at any time and from any location. All RFPs, bid opportunities, addenda and document downloads by suppliers are auditable and logged for each solicitation published.
Documents of all Types and Sizes
SourceSuite simplifies the purchasing process by allowing buyers to distribute documents of any size during goods, services and construction bid opportunities. Buying organizations have a central location to host all documents and addenda attached to an RFP or RFQ. Exchange burdensome bid packets for easy-to-use electronic forms and real-time notifications of bid details, specifications and addendum with a SourceSuite bid system.
RFP & Bid Notice Creation
Automatically notify your suppliers of bid opportunities that match their exact qualifications.Read More
Centralize all procurement activity and audit individual workflows from one location.Read More
Distribute documents, specifications and addenda to your vendors instantly and securely.Read More
Audit & Reporting
Create in-depth reports or go granular using SourceSuite’s robust reporting features.Read More
A detailed breakdown of supplier and bidder benefits provided by SourceSuite.Read More
Next StepsQuestions? Call us: (800) 835-4603 Get more info
I remember getting on the copier and making 20 copies of a bid, putting it in envelopes, tracking right addresses, and putting tons of postage on everything to distribute, as well as standing at the fax machine for an entire afternoon faxing addenda and verifying receipts. Now the process takes me less than five minutes to distribute a bid and about a minute to post an addendum, no postage necessary. The distribution is so simple.
Tammy Brisco West, Purchasing Director, Chaves County