Go Paperless!

Eliminate the paper process with comprehensive electronic document distribution and management.

Electronic Document Distribution

Go paperless. Say goodbye to printing long RFP documents, stuffing envelopes and mailing them only to get the obligatory postal returns from suppliers who relocated. Purchasing departments are moving away from the cumbersome paper processes and adopting electronic solutions to save time, resources and money. mdf commerce Strategic Sourcing solutions automate the entire document distribution process, ensuring all suppliers receive your RFP or RFQ and all attached documents simultaneously. Suppliers are happy to learn that they do not have to drive to pick up documents from a plan room and can simply log onto their laptop to view and download all bid documents. Our customers save time and money by using our paperless procurement processes and electronic document management solution.

Key Challenges:

  • Proposal Response Time
  • Receipt of Notifications
  • Distribution Costs
  • Communication Gaps

Shortened Response Time

Procurement departments are able to shorten response time by utilizing our flexible and efficient solicitation publishing and document distribution tools. mdf commerce sourcing suite delivers centralized online access to bid opportunities and all corresponding documents, reducing paperwork and making it easier for vendors to do business with your organization. The e-purchasing system provides vendors with instant access to documents and solicitation information, shortening the response time for quotes and proposals. Integrating the mdf commerce sourcing suite with your organization's existing ERP and financial systems makes the entire purchasing cycle paperless and more efficient. The sourcing suite is highly configurable and is able to tie-in seamlessly with your current accounting solution.

Transparent RFP & Document Distribution

mdf commerce strategic sourcing solutions enable transparency and eliminate manual processing to ensure your organization’s compliance with procurement guidelines. Whether your solicitations are RFPs or informal bids, addenda or awarded contracts, documents have to be distributed to suppliers in a secure fashion. With electronic document distribution, your suppliers receive access to important documents and the original solicitation at the same time. The electronic process eliminates many of the causes that lead to vendor protests. The suite allows you to track and visualize which suppliers have downloaded documents and addenda at any time and from any location. All RFPs, bid opportunities, addenda and document downloads by suppliers are auditable and logged for each solicitation published.

Documents of all Types and Sizes

mdf commerce strategic sourcing solutions simplify the purchasing process by allowing buyers to distribute documents of any size during goods, services and construction bid opportunities. Buying organizations have a central location to host all documents and addenda attached to an RFP or RFQ. Exchange burdensome bid packets for easy-to-use electronic forms and real-time notifications of bid details, specifications and addendum with the mdf commerce bid system.

RFP & Bid Notice Creation

Automatically notify your suppliers of bid opportunities that match their exact qualifications.

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Solicitation Management

Centralize all procurement activity and audit individual workflows from one location.

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Document Management

Distribute documents, specifications and addenda to your vendors instantly and securely.

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Audit & Reporting

Create in-depth reports or go granular using the robust reporting features.

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Supplier Benefits

A detailed breakdown of supplier and bidder benefits.

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I remember getting on the copier and making 20 copies of a bid, putting it in envelopes, tracking right addresses, and putting tons of postage on everything to distribute, as well as standing at the fax machine for an entire afternoon faxing addenda and verifying receipts. Now the process takes me less than five minutes to distribute a bid and about a minute to post an addendum, no postage necessary. The distribution is so simple.

Tammy Brisco West, Purchasing Director, Chaves County

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